Job Description

POSITION TITLE: Staff Accountant

CLASSIFICATION: Full-Time, Exempt

LOCATION: Headquarters – Albany, NY

REPORTS TO: Vice President Finance and Administration

COMPENSATION: $65,000 - $77,500

The mission of Special Olympics is to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community.

Please submit a cover letter, resume to Special Olympics New York, Inc. at [email protected]. Please reference “ Accountant ” in the subject line.

EDUCATION/EXPERIENCE REQUIREMENT:  Bachelor Degree in accounting from an accredited program or equivalent. Prior experience managing multiple funds is essential.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: 

• Excellent verbal and written communication skills to be able to provide instruction to staff and recommendations to management.
•  Extensive knowledge of accounting principles and experience in computer accounting systems – experience with Raiser’s Edge is preferred.
• Significant Microsoft Excel skills required including financial modeling and budgeting in an Excel format.
• Must be able to work independently, in groups and be willing to help team members in order to achieve departmental goals.

JOB SUMMARY:  This position is responsible for providing support to the Vice President, Finance and Administration by carrying out various accounting and office system functions as well as providing statewide accounting support. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. ACCOUNTING/FINANCIAL:

• Produce timely Monthly, Quarterly and Annual Financial reports including: Income statements, balance sheets, custom financial reports and accounts receivable and accrued expense detailed schedules.
• Lead the maintenance for the organization’s general ledger system.
• Maintain necessary internal controls on both the State and Regional levels as directed by the Vice President, Finance and Administration and as documented in SONY policy manuals. This includes monitoring Multiple State & Regional Fund, Account and Project code accuracy and balancing as well as other items as assigned.
• Participate in the yearly budget process. Maintain the Budget Module for accuracy in conjunction with the Board Approved Budget for the fiscal year after inputting into the Financial Edge general ledger in detail by project, account number and monthly, quarterly, annual spreads and distributions.
• Prepare necessary supporting information and documents in preparation for the yearly audit – including an annual single audit of our Federal Awards. This includes; entire State, Regional and Area trial balances; prepaid expense and deferred income analysis schedules, detailed accounts receivable schedule reconciled to general ledger, accounts payable schedule reconciled to general ledger, payroll accruals, state income and expense accruals. Detailed schedules of additions, disposals and depreciation of all fixed assets for State, Regions and Areas. 
• Process reconciliation of all Regional from Due to/Due From accounts.
• Perform accounting system maintenance and troubleshooting as necessary to maintain an error free environment in which to operate the system.
• Complete timely bank reconciliations for all cash, merchant and investment accounts to ensure accurate balances are maintained in the general ledger.
• Process monthly payroll reconciliation and allocation for state and regions including the allocation of regions for salaries, benefits and other expenses. This involves multi fund code balancing and reconciliation.
• Development of new fund codes, charts of accounts and project codes as required. Transport area trial balances to the state level during their regional transitions as required.
• Responsible for the download and manipulation to Financial Edge acceptable formats, check for accuracy and correct errors.
• Post daily deposit batches from Raiser’s Edge in a timely fashion.
• Liaise with grant managers to ensure grant revenue and expenses are coded, posted and booked in accorfance with GAAP.
• Provides supervision and guidance to volunteers, interns, and assists other Finance/Administration support staff members as needed, relative to the current projects and activities at the time.
• I nclusion, Unified Sports and the Unified Champion School programming are present and prioritized in the foundation of our core elemental movement, found embedded in our seasonal and annual calendar, and activity. All staff members hold responsibilities collaterally and fundamentally for inclusive mission and the Unified programming.

In addition to the responsibilities identified above, may be requested or required to perform other duties and/or responsibilities, by management on a non-regular basis.

PHYSICAL DEMANDS: Office setting requiring minimal physical effort including standing, bending, walking, sitting for long periods and light lifting as well as travel throughout the state to support statewide events.

FLEXIBLE HOURS: Occasional travel and weekend/evening duties are required.

Special Olympics New York is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.

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